The advantages are that the right provider decreases your down time, your systems are available to anywhere and from any computer as long as you have the log-in details. As a result your business becomes more productive and even portable!This article gives you an overview of the main Google Apps For Business.Gmail for BusinessGmail for business is the Google email system. It is available through a web-based interface, which looks the same as the free Gmail. However, if you choose to work with a mail client such as Outlook or MacMail you can do so too. It prides itself on supporting productivity, and you can set up various filter and label systems to suit your working style. While the free Gmail account is only accessible online, Gmail for business also has the functionality to work offline in your browser. It simply syncs and sends when your internet connection is back on again.
Google Calendar for BusinessGoogle Calendar for Business is a great way to increase collaboration and sync schedules within your business and organization. Each team member can have their own calendar, but you can also create an overarching business calendar and a calendar for resources, such as meeting rooms or projectors. As with traditional calendars, such as Outlook, you can invite people to appointments. You can also share calendars amongst your staff and contractors so they know what is available when.Google SitesGoogle Sites is Google’s website building tool. Minimum knowledge of HTML is required to create a Google site. You can simply work in a what you see is what you get interface, which makes the whole site look like a Google Doc with graphics. You can add users and collaborators with a simple invitation. The site can go live with the click of a button, and you can monitor users and changes easily in one simple log. Before you can set up a whole website in Google sites, you will need to buy and host a domain name.Google DocsGoogle Docs is a popular collaboration tool within Google Apps. It allows you to create Word, Excel and Power Point documents. You can share documents publicly or privately within an organization or with specific people. You can either create documents within Google Docs or you can upload existing Word, Excel or Power Point documents from your computer and share them with others. Google Docs lets you easily review different versions of a document, including which user made changes and when. An advanced use of Docs allows you to create online forms and surveys which can be shared internally and externally.
Google GroupsGoogle Groups is a great way to simplify your inbound and outbound email communication. Groups is basically an email distribution to a certain number of users. For example you can have a group called “[email protected]” which includes all your staff email addresses. The group can simply be updated when someone leaves by removing their email address. Instead of typing 20,50, or hundreds of email addresses when you send an email you can simply type in the group email address.These are only 5 of a number of Google Apps for business services. All apps are aimed at increasing the workflow and productivity within your team and organization.